For Nonprofits, Foundations & Development Offices · South Florida
The year-end appeal, out the door
the week the letter is signed.
Appeal letters folded and inserted with their reply envelope, acknowledgments mailed the week the gift arrives, newsletters tabbed as self-mailers to USPS spec, gala programs and place cards finished in-house. Equipment sized to your house file, installed in the development office, and serviced by our own technicians across South Florida.
30+
Years Experience
4th Gen
Family Business
1,000+
Machines Serviced
11
Brand Partners
Year-End Tax Advantage
Section 179: Deduct Up to 100% of Your Equipment This Tax Year
Buy or finance qualifying equipment and have it installed and in service by December 31 and your business may be able to deduct the full purchase price on this year's taxes — even if you finance it. We handle delivery, installation, and training locally, so the deadline is ours to hit, not yours to worry about.
Example for illustration only: a $30,000 machine at a 35% combined tax rate could mean roughly $10,500 in first-year tax savings. Your deduction depends on your business income, entity type, and equipment use — this is not tax advice. Please confirm eligibility with your tax advisor.
What You Mail
Donors still give by mail. Someone still has to stuff it.
December carries the largest share of the year's giving, and the appeal that drives it is a letter, a reply device and a return envelope in a #10, mailed to the whole house file in the same week. Then every gift of $250 or more needs a written acknowledgment, newsletters go out quarterly, and the gala needs a program, place cards and badges. The copier prints all of it. The folding, inserting, tabbing, cutting and stitching is where staff and volunteer hours go.
Appeal packages: letter, reply device and return envelope in a #10
Today: Volunteers around a table folding, inserting and sealing the house file the week before Thanksgiving, with donor names and ask amounts on every sheet.
With finishing: A folder/inserter folds the letter, adds the reply device and the return envelope from its insert feeder, and seals the #10 in one pass, 1,350 to 2,500 an hour. The address printer runs the house file onto the outer envelope.
Acknowledgment and tax-substantiation letters, year-end giving statements
Today: Printed on letterhead and hand-folded one at a time, late in December when the gifts pile up.
With finishing: A tabletop folder handles the letters at 7,400 an hour; year-end giving statements with amounts go out on a pressure sealer as sealed mailers, so donor data never sits open on a desk or at a vendor.
Newsletters and self-mailers
Today: Mailed in envelopes because nobody wants to tab them, or sent to a mail house for the tabbing alone.
With finishing: A tabber applies the two or three tabs USPS requires on a folded self-mailer at 12,000 an hour, and the piece mails without an envelope.
Save-the-dates, event postcards and reply cards
Today: Ordered from a printer in boxes, or cut from copier sheets with a rotary trimmer.
With finishing: Print 4-up on cover stock and cut on a card cutter with a postcard cassette at 144 a minute. A creaser-perforator adds the tear-off line on reply devices.
Gala programs, sponsor decks, annual reports
Today: The copier staples flat in the corner, or the job goes to a print shop with a two-week lead right when the sponsor list is still changing.
With finishing: A booklet maker staples on the spine and folds in one pass. Reprint the program the morning of the gala with the final sponsor page.
Place cards, table tents, name badges, donor certificates
Today: Hand-cut, hand-scored, hand-folded at the office the night before the event.
With finishing: Crease the stack so the tents and cards fold clean, cut them square, laminate the badges. Shaped pieces run on the digital die cutter at the foundation tier.
Marketing Mail needs at least 200 pieces per mailing, and acknowledgments, statements and personal letters must go First-Class regardless of volume, so the small and mid-size runs most nonprofits send are exactly the ones a mail house cannot make cheaper. The postage rules are yours and USPS's; we supply the equipment that meets them.
Development Office Kits
Three kits, sized to your house file.
Every kit is delivered, installed in the development office, set up with presets for your actual appeal package and newsletter, and comes with training for staff and the volunteers you want trained. Financing is available on all three.
Kit 1 — Appeal Desk
The desk-side set for a small nonprofit or a one-person development office.
A house file in the hundreds to low thousands, a few appeals a year, one event. Fits on a desk. Fold the letters, cut the postcards and reply cards, laminate the badges, shred donor records properly.
Formax FD 300
Desktop folder: 7,400 appeal and acknowledgment letters an hour with pre-marked folds
Formax FlashCard
Card cutter: postcards, reply cards and place cards at 144 a minute, postcard cassette available
Formax FlashGuard 13R6
Pouch laminator for badges, signage and donor certificates
MBM Destroyit 2465
P-4 cross-cut deskside shredder for donor records, 13 to 15 sheets a pass
Included
- Delivery and on-site installation
- Fold presets saved for your letterhead and reply device
- Staff and volunteer training
- First preventive-maintenance visit
- Optional: desktop pressure sealer for year-end giving statements
Kit 2 — Development Office Mailroom
For nonprofits mailing the whole house file several times a year.
A house file in the thousands, three to six appeals a year, a quarterly newsletter and a gala. The inserter builds the appeal package with its reply envelope, the address printer runs the file, the tabber makes the newsletter a self-mailer, and the creaser and booklet maker finish the event kit.
Formax FD 6104
Folder/inserter: letter plus reply device plus return envelope into a #10, 1,350 an hour
Formax AP2
Address printer: 22,000 #10s or 30,000 postcards an hour from your house file
Formax FD 262
Tabber: USPS-spec tabs on folded newsletters, 12,000 an hour
MBM iBooklet
Booklet maker for gala programs, sponsor decks and annual reports, up to 64 pages
MBM GoCrease SEMI
Creaser for place cards, table tents and program covers on cover stock
MBM ES 2500
Desktop pressure sealer: year-end giving statements as sealed mailers, 3,000 an hour
Included
- Everything in Kit 1
- Insert presets built for your appeal package and acknowledgment letter
- Tab placement set to the USPS self-mailer rule for your newsletter
Kit 3 — Foundation & Multi-Program Center
For community foundations, hospital foundations and large multi-program nonprofits.
A house file in the tens of thousands, many programs mailing under one roof. Packages inserted at 2,500 an hour, full-color outer envelopes printed with the indicia and a teaser, tri-fold self-mailers triple-tabbed at 15,000 an hour, reply devices creased and perforated by machine, annual reports stitched at 1,500 an hour, and shaped invitations and place cards die-cut without dies.
Formax FD 6212
Folder/inserter: 2,500 packages an hour, 325-sheet feeders, up to 8 sheets per envelope
Formax ColorMax7
Full-color envelope printer: 7,500 #10s an hour with the indicia, return address and a teaser
Formax FD 282
Double-head tabber: one, two or three tabs per pass, 15,000 an hour double-tabbed
Formax Atlas C150
Creaser-perforator: tear-off reply devices and creased covers at 8,500 an hour
MBM Sprint 3000
Booklet maker: 100-page annual reports at 1,500 sets an hour
Formax Cut-True DDC50
Digital die cutter for shaped invitations, place cards and tags, no dies
Included
- Everything in Kit 2
- Workflow set up from your donor database export to sealed, addressed mail
- Operator training for the mailroom and events teams
Kits are starting points. At the demo we assemble your actual appeal package, tab your newsletter and stitch your program, then quote the exact configuration.
Browse the full lineup behind these kits
Why PressTech
Not a mail house. Not a volunteer night.
Out the week the letter is signed
Year-end appeals, GivingTuesday, gala invitations. With the mailroom in the development office there is no vendor queue between the executive director's signature and the mailbox, and no envelope-stuffing night.
Donor data stays in the building
Giving history, ask amounts and acknowledgment letters never leave for a vendor's floor. The pieces are finished by your staff, on your equipment, and the records are shredded in your office.
A local dealer you can call
PressTech is a fourth-generation family business in Miami with more than 30 years in print finishing. Same-day service across South Florida.
Nothing to bill you per piece
We do not charge per package, per tab or per month. Keep the copier and the donor database you have. We sell the mailroom, once, and service it for years. Financing keeps it out of the capital budget.
How It Works
We build your appeal package before you buy anything.
A 20-minute call
Tell us the size of your house file, how many appeals and events a year, what you mail First-Class and what qualifies for Marketing Mail, and what the mail house charges today. We size the kit to that, not to a catalog.
Showroom demo with your package
Bring your letter, reply device, envelopes and newsletter to our Miami showroom. We fold, insert, address, tab and stitch your real pieces while you watch.
Install, presets, training
If it fits, we deliver, set up in the development office, save presets for each mailing and train staff and volunteers.
¿Prefiere hablar en español? Atendemos organizaciones sin fines de lucro y fundaciones en español en todo el sur de la Florida. Llámenos al 786-916-3713 o pida la demostración gratuita en nuestro showroom de Miami.
786-916-3713Trusted by South Florida’s Print Industry
“Presstech has been a life saver for our company many times... they have always come through.”
Mike Negron
President, DynamicDirect.com Inc.
“Over these many years you have handled all my requests from repairs, supplies, sales of equipment... at a fair and competitive price.”
Dan M.
Baptist Health South Florida — In-House Print Shop
Questions Development Directors Ask Us
Book a Free Showroom Demo
Tell us the size of your house file, how many appeals and events a year, and what the mail house charges today. Bring your appeal package and newsletter to our Miami showroom and we will assemble and tab them while you watch.
Or call us directly: 786-916-3713
Industry Bundles
Built for other offices that print.
For Funeral Homes
Print-shop quality memorial folders. Without the print shop.
Finish the folder, the cards and the program the same evening the family approves the obituary.
Memorial folders · prayer cards · bookmarks · programs
3 kits · 10 machines
See the kits
For Churches, Parishes & Ministries
Sunday's bulletin, finished Friday. In your own office.
Fold the week's bulletins in minutes, stitch the Christmas program in-house, and seal giving statements without envelopes.
Bulletins · seasonal programs · holy cards · giving statements
3 kits · 13 machines
See the kits
For Condo Associations, HOAs & Management Companies
Every notice, statement and packet. Out the door from your office.
Seal the statement run in an hour and get the statutory notice packet out the same day it is approved, affidavit and all.
Assessment statements · meeting notices · election packets · budget books
3 kits · 16 machines
See the kits
The year-end appeal, out the door the week the letter is signed.
Free showroom demo with your own appeal package. Buy or finance. Delivery, installation and training included. Local service from a fourth-generation family dealer in Miami.